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Equitrac Office®

Cost Reduction and Printing Management
With Equitrac Office software, you can track, analyze, allocate and, if necessary, recover the costs of every document that is sent to a networked printer, copier or multifunction device. Equitrac Office®
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About Equitrac Office

  • Equitrac Office provides cost reduction and print management capabilities including: cost allocation, charge-back, printing rules, restrictions and quotas, secure printing, centralized device administration and comprehensive reporting. With the new I-QueueTM users don’t have to think about what printer or printer configuration that they send a print job to. By using I-Queue, jobs can be securely released at any printer or MFP – regardless of type – at any location on the network. Administrators no longer have to set up separate print queues to account for print driver compatibility.

Major Applications

  • Output cost reduction
  • Printing device management and utilization
  • Security for printed information


  • Deploy server-based printing, I-Queue, or a hybrid model with the convenience of a single print management application
  • Gives users flexible, fast and secure printing output options
  • Addresses over-bought, under-utilized printing equipment
  • Cost savings by directing output to the most efficient devices and eliminating unauthorized, excessive or wasteful printing
  • Accurate allocation of output costs back to users, departments, projects or clients
  • Simplified administration improves service levels and reduces help desk calls
  • Environmental benefits through the reduction of resources consumed

Using Equitrac Office

  • Determine who may print to which devices and route jobs away from desktop printers to more efficient networked MFPs
  • Establish printing rules - for example, documents containing greater than 10 color pages can be directed to a designated device
  • Re-route jobs based on device status such as paper out, offline, jam, etc.
  • Track costs of documents depending on their attributes (i.e. color, duplex, stitching, etc.) and create different charging schedules for internal and external users
  • Follow-You Printing® lets you release print jobs at the most convenient device so you can print where you happen to be and avoid waiting for a device to free up
  • Secure Document Release holds confidential print jobs in a secure queue until released for print by the document owner
  • Equitrac's Device Monitoring Engine provides a single console to track devices' status including paper, toner levels, or errors
  • Summary, detailed and total activity reports are available and data can be exported for analysis

Implementing this Solution

  • Integrates with Print & Copy Control (PCC) and hardware control terminals
  • I-QueueTM allows deployment of robust printing environment without print servers
  • Works with printers, copiers and multifunction products from Ricoh and other manufacturers
  • Integrates with existing networks and standards: Windows®, Novell® NetWare®, UNIX® and Citrix®
  • Remote configuration and management and automatic account creation
  • Native OS and LDAP authentication
  • Account synchronization with external directories
  • Scales from small single-server sites up to multi-location enterprises with thousands of devices and users

Complementary Products

  • Print & Copy Control
  • GlobalScan NX - supports Single Sign-On
    Requires GlobalScan NX (Serverless, Server 5, Server 32, or Server 750) ver. 2.0 or later
  • HotSpot Enterprise

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