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GlobalScan™ NX Server 5

Small Business Document Scanning & Routing
GlobalScan NX Server 5 is ideal for small businesses, yet provides the robust capture and distribution capabilities customers expect from GlobalScan NX. GlobalScan NX Server 5 converts scanned paper documents into electronic files and routes them to network folders, email addresses, fax servers, into Microsoft Sharepoint and other line of business systems. GlobalScan™ NX Server 5
Available Media

Support & Services

About GlobalScan™ NX Server 5

  • Simple to use document capture and distribution solution using networked Multifunction Products (MFPs)
  • User-friendly interface with large customizable buttons
  • Intuitive admin tools to pre-set and configure workflows
  • Ideal for small/medium size businesses, departments or branch offices, yet scalable to grow with you

Major Applications

  • Preserve business paper documents electronically in an organized file system
  • Automate paper-based processes
  • Secure scanning to protect confidential data and meet security policies and regulations
  • Cost reduction in overnight delivery, faxing, storage and document handling costs

Benefits

  • Dramatically reduces professional IT services required to setup and maintain scanning into content management and line of business systems.
  • Reduces the number of steps to complete a scanning job
  • Simple operation increases user acceptance and reduces errors
  • Digital documents save storage space and improve information flow
  • Electronic document routing reduces or eliminates courier service fees and speeds delivery
  • Increases the Return on Investment (ROI) from networked MFPs

Using GlobalScan™ NX Server 5

  • User-friendly, customizable display with large graphical buttons
  • Scanning projects are pre-set by administrators and mapped to buttons (including distribution to multiple destinations at once)
  • Combine scans from Flatbed and Auto Document Feeder in one job
  • Preview documents (incl. zoom in/out) at the MFP before they're distributed
  • Enhance images with included plug-in (hole punch removal, deskew, despeckle)
  • Route documents to email addresses in the company address book, fax server, network folders, home folders, FTP, line of business systems and document archives
  • Supports a variety of image file formats including: TIFF, JPEG, PNG, DCX, BMP, GIF, PDF (password protected and high compression)
  • Creates PDF/A files for archival electronic document storage
  • Optical Character Recognition (OCR) creates editable file formats including: searchable PDF, RTF (Microsoft® Word and Word Perfect), XLS (Microsoft® Excel)
  • Meta data can be entered using an external keyboard
  • Automatically routes incoming faxes to select network folders (with fax-enabled MFPs)

Plug-ins

  • Image Enhancement Plug-in (Included Free) – The Image Enhancement Plug-in uses filters which correct imperfections on scanned documents. The plug-in services allows users to automate image correction with removal of hole punch, deskew & despekle of scanned documents and perform efficient digitization and distribution of high-quality documents.
  • RightFAX Plug-in (Optional) – The RightFax Plug-in enables users to send documents to a RightFax server. When using the RightFax Plug-in, users can send documents from GlobalScan NX Server 32 to any of the public or private addresses (assuming the user has authorization) stored on the networked RightFax server – directly from the MFP control panel.
  • "HotFolder" Plug-in (Optional) - Lets administrators specify a folder to monitor. Files deposited into the folder are automatically imported by GlobalScan NX and delivered according to rules specified by the administrator.
  • SharePoint Plug-in (Optional) – The Microsoft SharePoint Server Plug-in is a plug-in is a service that distributes documents scanned using GlobalScan NX Server 32 to Microsoft Office SharePoint Server 2007/2010 (MOSS 2007/2010) or Microsoft Windows SharePoint Services 3.0 (WSS 3.0). This plug-in service enables distribution of documents and automatic generation of folders, and associated document information.
  • Barcode Plug-in (Optional) – The Barcode plug-in is a filter that reads barcodes in documents scanned and saves the data obtained from the barcodes as the bibliographical information of a document. Use of this plug-in service allows you to identify and distribute documents efficiently, managing them according to the barcodes settings.
    GlobalScan NX Server 32 recognizes the barcode and uses it as the destination folder or folder name.
    Linear barcodes supported: Code 39 Standard ASCII, Code 39 Extended ASCII, Code 128, EAN 8, EAN 13, Interleaved 2 of 5, Code 2 of 5, & Codabar (NW7).
    2D barcodes supported: PDF417, DataMatrix & QR
  • DocumentMall™ Plug-in (Optional) - Scanned documents can be routed into a DocumentMall online storage account. GlobalScan NX automatically delivers the document with its metadata and generates a DocumentMall folder.
  • Zonal OCR Plug-in - The Zonal OCR Plug-in will support up to 100 registerable forms and up to 5 zonal OCR areas. The Zonal OCR Plug-in includes the zone form setting tool and filter which is used in specific configurations such as selection of the preset form, target job section and error handling. The Hotfolder Zone OCR Plug-in allows for forms processing from non-Ricoh MFPs or scanners using rules applied to the folder for specific document types. For improved results use the Free Image correction plug-in.
  • Content Management Interoperability Services (CMIS) Plug-in (Optional) — Enables EMC Documentum, IBM FileNET & OpenText Content Manager users to scan, index, and store information from hardcopy documents using their Ricoh MFP. Save time and effort by easily converting paper-based information into digital documents. Keep pace with e-business processes with dynamic bi-directional communications provided to extend your desktop.
  • PDF Stamper plug-in (Optional) — Provides organizations with a simple way to refer to and track individual pages of documents by number rather than name. Includes the Bates Stamps & Watermarking service. With the PDF Stamper option, hard copy documents are quickly converted into digital files with a unique Bates Number. Scanned documents can then be emailed or stored in the company's document management system.
  • SharePoint Plug-in (Optional) — Allows you to scan documents into Microsoft SharePoint. Includes automatic generation of folders and associated document information and ability to scan to personal sites.

Implementing this Solution

  • Supports up to 5 MFPs
  • 128 bit encrypted transmission of scanned documents using HTTPS
  • Enhanced security by not using the MFPs internal hard drive for image storage
  • Live LDAP reflects E-mail server changes instantly at the MFP
  • Centrally manage: groups, devices, servers, access logs and more
  • Configuration Wizard to easily create scanning projects
  • Network log-in authentication
  • Optional Kerberos authentication
  • Optional linear & 2D barcode support
  • Optional failover support for the server
  • Meets XML metadata standards for import into XML/WebDAV systems
  • Single sign-on with optional Card Authentication Package (CAP)
  • Open architecture

Complementary Products

  • Card Authentication Package (CAP)
  • DocumentMall™
  • Personal Paperless Document Manager (PPDM)
  • Fiery Controllers (GlobalScan NX is compatible with the MP C2800/C3300 when used with the Fiery E3100 Controller; and with the MP C4000/C5000 when used with the Fiery E5100 Controller)
  • Optional External Keyboard - The external keyboard provides an alternate way to enter data at the device when using GlobalScan NX
  • PCS Director - support Single Sign-On
    Requires PCS Director ver.6.7.1 or later and PCS Director Embedded ver. 6.1.3 or later
  • Equitrac Single Sign On (SSO) Plug-in
    Equitrac Scan Log Capture Plug-in

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