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Personal Paperless Document Manager NX

Powerful, Personalized Document Management
Information literally surrounds you – in folders and filing cabinets, spilling out of desk drawers or buried in your Inbox. It could be somewhere in a spreadsheet, on your tablet or in the Cloud. Information is changing and so is the way you work with it. You want the best tools in the industry to bring together the information you need, when and where you need it. Make information work for you – with Personal Paperless Document Manager NX. This award-winning solution helps you get more done in less time – with less effort. You can leverage your existing Ricoh MFP by adding the powerful OCR capabilities of Personal Paperless Document Manager NX. Now you can easily take the information from paper or digital files right to the Cloud, where you can store or share it with others. Personal Paperless Document Manager NX
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About Personal Paperless Document Manager NX

  • Easily create PDF documents from all types of paper or digital formats with industry leading tools.
    Key components:
    - PaperPort Professional 14.5 – Access files easily, anywhere
    - OmniPage Ultimate – Convert paper documents and PDFs on demand
    - PDF Converter Enterprise 8.2 – Edit, share and collaborate on PDFs
    - DesktopDelivery PSP 11.5 – Enable communication between the desktop and server
    - ShareScan Scan to PPDM Server – Scan to PPDM NX workflows created at your PC
  • Combine, convert, manage and share documents…from desktop to cloud
  • Utilize faster processing, robust document conversion, cloud storage and expansion options featured in the new version of PPDM NX
  • Use PPDM NX as your personal document management system and eliminate the need for additional software, such as Adobe Acrobat, to create and edit digital documents

Major Applications

  • Enable efficient workgroup collaboration, leveraging both cloud mobility and on-premise systems
  • Boost productivity for workers who process paper documents, create PDFs, edit documents or work with direct distribution
  • Lighten the load for paper-heavy industries such as legal, financial, medical, government, education, manufacturing and technical markets


  • Say goodbye to wasted time – access data faster with paperless processes
  • Reduce the time and cost of recreating images , documents or information files that are locked in non-editable formats – so you can focus on what you do best
  • Eliminate the expense of Adobe Acrobat Create with tools to create PDF documents from virtually any file
  • Keep projects moving forward with accurate PDF conversion, including complex layouts with columns, tables and graphics

Using Personal Paperless Document Manager NX

  • At the MFP
    - Personalize the MFP interface with your workflows and preferences (created at your PC)
    - Log in to any Ricoh MFP, select your folder destinations and scanning options, then press Start
    - Choose whether to route documents to your computer, a network location or a document management solution
    - Quickly and easily create standard images or searchable / editable PDFs direct from scanner with one-click Scan to PDF
  • On the Desktop
    - Manage, convert, edit, share and create PDFs from virtually any file without Adobe Acrobat
    - Stay efficient with drag & drop tools that let you quickly remove or replace pages, combine files or add Microsoft Word and Excel files to existing PDFs
    - Save time with features such as automatic text redaction and PDF/A compliance checker
    - Convert complex layouts and retain your annotations and comments accurately with an intelligent OCR
    - Convert non-editable forms into fillable PDF forms – so you can capture information digitally instead of manually on paper
    - Save documents directly to DMS (Document Management Systems)
    - Search the contents of files without opening them and batch process multiple files to save time
    - Choose from a wide range of output formats including PDF, HTML, Corel® WordPerfect®, Microsoft® Word, Excel®, PowerPoint® and more
    - Save the conversion preferences that work best for you, so they can happen automatically for future documents
    - Convert files to MP3 audio
  • On the go, in the Cloud
    - Send content directly to over thirty cloud storage services, including Box TM, Windows Live TM, OneDrive®, Google Drive TM, Office 365 TM, Evernote® and Dropbox TM
    - Manage folders, files and documents and access them via a web browser from your mobile device
    - Use your iPhone (or a digital camera) to capture images and convert them into editable docu-ments
    - Log-in and connect to multiple Cloud services at once

Implementing this Solution

  • Get up and running quickly with a simplified software installation process
  • Choose which computers to equip – solution is sold by desktop computer (MFP client and ShareScan Scan to PPDM server software are included at no additional cost)
  • Integrates directly into enterprise content management, document management and accounting systems, as well as cloud collaboration services
  • Features 256-bit encryption and password protection or password-less protection, (DRM)
  • Converts documents that are compatible with eBook applications on the Apple iPad, Android Tablets, Kindle, Microsoft Surface, the Nook Simple Touch and Tablet devices, several Sony Reader models, as well as the Kobo eReader, Touch and Arc models
  • Supports 3.5" screens and external keyboard

Complementary Products

  • eCopy ShareScan

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